General Ledger Examples

A ledger account is a record of all transactions affecting a particular account within the general ledger. The journal shows a debit to the bank of $10,000, so we simply put $10,000 in the debit column of our bank ledger. Notice how the previous entry, the $10,000 to Owners Equity from our earlier transaction, is in the ledger also. This is because the idea of a ledger is to collect ALL transactions related to an account in one place. By the end of the exercise, there will be over ten transactions in this ledger alone. If you look at the information that’s recorded in an accounting journal and an accounting ledger, a lot of it would look the same.

Summarize the ending balances from the general ledger and present account level totals to create your trial balance report. The trial balance totals are matched and used to compile financial statements. However, it serves both as a journal and a ledger since it stores all cash-related transactions and does not simply summarize them.

  1. Bookkeepers primarily record transactions in a journal, also known as the original book of entry.
  2. This shareable template is the perfect tool to help you meet your budget-balancing goals.
  3. In the past, these records would literally have been kept in bound ledger books.
  4. Another important fact to note stems from the fact that total assets are equal to total liabilities and capital at any given time.
  5. Now this journal entry would be transferred to respective Ledger Accounts in the following way.

At Finance Strategists, we partner with financial experts to ensure the accuracy of our financial content. It is worthwhile for transactions of a similar nature to be sorted out and accumulated in one place. Additionally, if an amount is paid to United Traders (thereby reducing the liability to United Traders), an entry is made on the debit side of the United Traders Account.

Thus, with the Trial Balance, you can verify the accuracy of your accounts and prepare final accounts. Unlike Operating Expenses, the Non-Operating Incomes and Expenses are one-time incomes or expenses that you earn or incur. The stockholder’s equity refers to the excess of assets over liabilities of your business.

The equation remains in balance, as the equivalent increase and decrease affect one side—the asset side—of the accounting equation. In this instance, one asset account (cash) is increased by $200, while another asset account (accounts receivable) is reduced by $200. The net result is that both the increase and the decrease only affect one side of the accounting equation. In bookkeeping/accounting Ledgers are important because they summarise all our transactions into a single balance.

What are general ledgers?

Most businesses use accounting software that posts all financial transactions directly to the general ledger. However, if you want to create your own general ledger, you’ll first need to understand the basics of double-entry bookkeeping. Use this small business general ledger template to oversee transactions and track your small business’s overall fiscal health. At the top of the ledger, enter the account information and reporting period.

The company’s bookkeeper records transactions throughout the year by posting debits and credits to these accounts. The transactions result from normal business activities such as billing customers or purchasing inventory. They can also result from journal entries, such as recording depreciation. A general ledger records transactions and helps generate financial statements for investors, creditors, or even regulators. This information can help management make financial and data-based decisions.

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Each transaction will have at least one debit entry and one credit entry, and the total of all debits must equal the total of all credits in the general ledger. Make columns on the right side for debits, credits, and running balance. Debits increase asset and expense accounts and decrease liability, revenue, and equity accounts. Credits increase liability, revenue, and equity accounts and reduce assets and expenses. General ledgers, also referred to as accounting ledgers, are the physical or digital record of a company’s finances. They can include liabilities, assets, equity, expenses, and revenue.

The general ledger is a foundational accounting document that contains a record of all your business’ activities. For each entry in your chart of accounts, it displays a sub-ledger documenting the details of every transaction affecting it, culminating in the account’s running balance. This is because the details recorded in your ledger accounts provide sufficient details to file your tax returns. Thus, accounts that get Debited or Credited are used to denote the give and take involved in every transaction. So such a system of debit and credit helps in finding out the final position of every item at the end of the given accounting period.

Needless to say, General Ledger is one of the primary books of entry. Thus, it forms the basis of your financial statements and helps you in evaluating the financial affairs of your firm. Furthermore, at the end of the accounting period, you close these Ledger Accounts.


Each entry is recorded in two columns, with debit postings on the left and credit entries on the right of the ledger. Companies can maintain ledgers for all types of balance sheet and income statement accounts, including accounts receivable, accounts payable, sales, and payroll. Transactions from subsidiary ledgers are periodically summarized and transferred to the general ledger, which contains transaction data for all accounts in the chart of accounts.

The general ledger code, also known as an account code or chart of accounts code, is a numerical or alphanumeric code assigned to each account in a company’s general ledger. The general ledger is a central repository that contains all of a company’s financial bench accounting reviews transactions and is used to prepare financial statements, such as the balance sheet and income statement. Information is stored in a ledger account with beginning and ending balances, which are adjusted during an accounting period with debits and credits.

Working Examples

General ledger accounting, or GL accounting, represents the record-keeping system for an organization’s financial transactions. A ledger in accounting provides a record of every debit and credit that occurs during the lifetime of a company. These transactions are usually classified by type into asset and expense accounts, liability accounts, owner’s equity, revenue, and others. Using a general ledger template provides insight into your business’s financial health by helping you track debit and credit transactions and compare assets and liabilities. A general ledger is the centralized document for all details relating to your company’s financial status, including liabilities, assets, owner’s equity, expenses, and revenue. To balance your general ledger, your credits and debits must be equal.

A general ledger is used in businesses that sell services or products. It’s considered to be the heart of all their business transactions since it provides users with the ability to gather information on sales, purchases, and cash flow. A sales ledger is a type of accounting ledger that is used in businesses to keep track of all their sales and revenue. This helps give insight into how much profit or loss is being made within a certain time period.

A general ledger represents the record-keeping system for a company’s financial data, with debit and credit account records validated by a trial balance. It provides a record of each financial transaction that takes place during the life of an operating company and holds account information that is needed to prepare the company’s financial statements. Transaction data is segregated, by type, into accounts for assets, liabilities, owners’ equity, revenues, and expenses. Typically, the general ledger accounting system is used by businesses that follow the double-entry bookkeeping method instead of a single entry. Under the double-entry bookkeeping method, every financial transaction affects at least two sub-ledger accounts.

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